EU AI Act
Last updated: Dec 15, 2025 · 8 min
Quality management system (QMS) essentials
Minimum viable QMS processes for repeatable compliance — plus the evidence you should retain.
Orientation only. Not legal advice.
Who this matters for
Providers operationalizing repeatable compliance across releases and teams.
What you’ll leave with
A pragmatic QMS checklist you can implement without a bureaucracy spiral.
Minimum viable QMS (orientation)
- Document control: versioning for policies, specs, and templates
- Change control: approvals for model/policy changes and risk exceptions
- Supplier management: vendor due diligence and documentation snapshots
- Training and competence: playbooks for reviewers and operators
- Incident management: detection, escalation, postmortems, corrective actions
- Post-market monitoring: metrics, thresholds, and periodic reports
Evidence you keep
- Process definitions + owners
- Approvals and review records (who, when, why)
- Monitoring reports and incident logs
- Audit/export packages tied to releases
How to avoid “paper compliance”
- Make evidence generation automatic (logs + exports) wherever possible.
- Keep a small set of templates and enforce them via tooling.
- Measure near-misses and exceptions — they’re your leading indicators.
Next step: artifacts
Compliance work gets funded when the output is forwardable. Use the starter templates to convert obligations into controls and evidence.
Govern · Measure · Prove
Need a defensible evidence path?
KLA Digital turns obligations into controls, controls into measurements, and measurements into exportable evidence.