Annex IV template — KYC / AML
Download an Annex IV technical documentation template tailored to KYC/AML: screening, alert triage, escalations, monitoring, and evidence prompts.
Draft a KYC/AML Annex IV doc you can review in ~60 minutes.
For compliance, risk, product, and ML ops teams shipping agentic workflows into regulated environments.
Last updated: Dec 16, 2025 · Version v1.0 · Fictional sample. Not legal advice.
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What this artifact is (and when you need it)
Minimum viable explanation, written for audits — not for theory.
A system-type Annex IV template for KYC/AML workflows: onboarding screening, transaction monitoring, alert triage, and escalation procedures.
It focuses on defensible evidence: what rules/models were used, who reviewed alerts, and how false positives/negatives are handled.
You need it when
- Your system screens customers, flags suspicious activity, or recommends escalations (case management, SAR decisions).
- You need a provable trail for decisions, approvals, and configuration changes.
- You are aligning monitoring, sampling, and retention with audit requirements.
Common failure mode
Alert decisions cannot be reproduced: the team cannot show which watchlist/rules/model/policy version was in effect for a given decision.
What good looks like
Acceptance criteria reviewers actually check.
- Workflow boundary is explicit (advisory vs automatic).
- Data governance includes sensitive data handling and redaction rules.
- Metrics cover precision/recall, reviewer load, and queue SLAs.
- Oversight triggers exist for account closure, SAR recommendations, and high-risk alerts.
- Change control ties watchlist/rule/model changes to approvals and evidence.
Template preview
A real excerpt in HTML so it’s indexable and reviewable.
## 2) System elements & development process - Screening logic (sanctions/PEP rules + ML) - Alert triage model(s) - Case management and escalation ## 4) Performance metrics - Precision/recall for alert triage - False positive vs false negative handling - Queue SLAs and reviewer throughput
How to fill it in (fast)
Inputs you need, time to complete, and a miniature worked example.
Inputs you need
- Your screening + alert triage workflow description and escalation steps.
- Decision authority and oversight requirements (who can approve/override).
- Metrics + thresholds (precision/recall, SLA, throughput).
- Retention policy and evidence export mechanism.
Time to complete: 45–90 minutes for v1.
Mini example: escalation ladder
Escalation: - P0 (possible sanctions match): escalate to Compliance within 15 minutes - P1 (high-risk alert): escalate within 2 hours - P2 (medium alert): review within 1 business day
How KLA generates it (Govern / Measure / Prove)
Tie the artifact to product primitives so it converts.
Govern
- Policy-as-code checkpoints that block or require review for high-risk actions.
- Versioned change control for model/prompt/policy/workflow updates.
Measure
- Risk-tiered sampling reviews (baseline + burst during incidents or after changes).
- Near-miss tracking (blocked / nearly blocked steps) as a measurable control signal.
Prove
- Hash-chained, append-only audit ledger with 7+ year retention language where required.
- Evidence Room export bundles (manifest + checksums) so auditors can verify independently.
FAQs
Written to win snippet-style answers.