Annex IV templates by system type
Choose an Annex IV starting point for your workflow. Each example focuses the documentation on the decisions, oversight, and evidence relevant to that system.
Choose your workflow
Credit underwriting
Decision boundaries, segment monitoring, adverse action evidence prompts.
Insurance claims triage
Routing, fraud flags, reviewer UX, and sensitive attachment handling.
KYC / AML
Screening, alert triage, escalations, and reproducible evidence by version.
HR screening
Rankings/scoring, fairness evidence prompts, disclosures, oversight records.
Preparing the documentation
Describe the intended purpose, deployment context, and accountable owner. Replace example controls with the controls your team operates.
Attach the relevant evaluations, policy versions, human decisions, and monitoring records. Keep the documentation aligned with system changes.
Review the evidence pack checklistQuestions and details
Is Annex IV required for all AI systems?
No. Annex IV technical documentation is associated with high-risk AI systems under the EU AI Act. Classification depends on intended purpose and context.
Why do system-type templates matter?
Audits focus on specific decision points, inputs, risks, and evidence. Credit, claims, KYC/AML, and HR differ in what reviewers expect you to measure and retain.
What's the most common reason Annex IV packs fail review?
They're not tied to evidence. Reviewers need clear boundaries and an exportable trail (versions, approvals, logs, monitoring outcomes) that supports each claim.
Do we need to include a one-page summary?
It's not mandatory, but it's highly effective: teams forward it internally and auditors use it to orient quickly.
How often should we update the documentation?
Treat it as living documentation: update on releases, model/policy changes, incidents, and monitoring findings.
Can we keep sensitive data out of exports?
Yes. Use redaction rules and hashed references where appropriate, and document the approach and access controls as part of the evidence pack.