Annex IV template: HR screening
Download an Annex IV technical documentation template tailored to HR screening: ranking, interview scoring, fairness evidence, oversight, monitoring, and logging.
Draft an HR screening Annex IV doc you can review in ~60 minutes.
For compliance, risk, product, and ML ops teams shipping agentic workflows into regulated environments.
Last updated: 16. Dez. 2025 · Version v1.0 · Fictional sample. Not legal advice.
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What this artifact is (and when you need it)
Minimum viable explanation, written for audits, not for theory.
A system-type Annex IV template for hiring/HR screening: rankings, scoring, recommendations, and the evidence you need for oversight and fairness reviews.
It keeps the focus on controls and proof: disclosures, reviewer workflows, and traceability across versions.
You need it when
- Your system screens, ranks, or scores candidates or influences hiring decisions.
- You need to show oversight, explainability, and fairness-oriented evaluation evidence.
- You are preparing internal governance reviews or external audits.
Common failure mode
HR systems ship without explicit boundaries ("not solely automated"), without oversight triggers, and without defensible evidence about evaluation and bias/fairness checks.
What good looks like
Acceptance criteria reviewers actually check.
- Outputs are explicit (rankings/scores) and boundaries are explicit (what is not automated).
- Data minimization and sensitive data handling are defined.
- Fairness-related checks and thresholds are documented (where applicable).
- Oversight rules define always-review vs sampled review and recorded rationale.
- Logs and exports can prove which model/policy version produced a recommendation.
Template preview
A real excerpt in HTML so it's indexable and reviewable.
## 4) Performance metrics & thresholds - Validity metrics (fit-for-purpose) - Fairness checks (where applicable) - Calibration and error analysis ## Evidence pointers - Oversight records (approvals, overrides, escalation) - Candidate disclosure artifacts + UI proof (if applicable)
How to fill it in (fast)
Inputs you need, time to complete, and a miniature worked example.
Inputs you need
- A clear statement of intended purpose + boundaries (especially for hiring decisions).
- Your data sources and retention windows.
- Evaluation approach and threshold governance.
- Oversight SOP and monitoring plan references.
Time to complete: 45–90 minutes for v1.
Mini example: boundary statement
Boundary: - The system provides recommendations only. - Humans make final hiring decisions. - Always-review: any rejection recommendation with confidence < 0.7.
How KLA generates it (Govern / Measure / Prove)
Tie the artifact to product primitives so it converts.
Govern
- Policy-as-code checkpoints that block or require review for high-risk actions.
- Versioned change control for model/prompt/policy/workflow updates.
Measure
- Risk-tiered sampling reviews (baseline + burst during incidents or after changes).
- Near-miss tracking (blocked / nearly blocked steps) as a measurable control signal.
Prove
- Hash-chained, append-only audit ledger with 7+ year retention language where required.
- Evidence Room export bundles (manifest + checksums) so auditors can verify independently.
FAQs
Written to win snippet-style answers.